Privacy Policy

1. Information We Collect

We may collect the following information:

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Personal Information You Provide

• Full name

• Phone number

• Email address

• Mailing address

• Identification documents (when required for notarization)

• Signature and related document data

 

Automatically Collected Information

• IP address

• Browser type and version

• Pages visited on our site

• Device information

• Cookies (see below)

 

2. How We Use Your Information

We use the information we collect to:

• Contact you about appointments or service inquiries

• Verify your identity during notary transactions

• Provide notary services in accordance with California state law

• Send service-related updates or confirmations

• Improve website functionality and user experience

• Comply with legal and regulatory obligations

We do not sell your personal information.

 

3. Sharing of Information

We do not share your personal information with third parties except:

• With your explicit consent

• As required by California notary law (e.g., for journal entries or audit requests)

• With service providers who help us manage scheduling, email communications, or site hosting (e.g., Wix, Google Workspace), and only to the extent necessary

• If required by law enforcement, court order, or legal process

 

4. Data Retention

We retain your information only as long as necessary:

• Notary records (e.g., journals and logs) are kept per California Secretary of State retention requirements

• Personal contact information is retained for communication history or follow-ups unless you request deletion

 

5. Security

We use industry-standard practices to protect your data, including:

• Secure web hosting via Wix

• SSL encryption on all web pages

• Restricted access to notary journals and physical records

• Password protection for all digital devices used in business operations

No system is 100% secure, but we take every reasonable step to protect your privacy.

 

6. Cookies & Tracking

We may use cookies to:

• Understand site traffic and usage

• Improve navigation and design

• Enable appointment booking tools

You can adjust your browser settings to disable cookies if preferred.

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7. Your Rights (California Residents)

Under the California Consumer Privacy Act (CCPA), you have the right to:

• Request what personal data we’ve collected

• Request deletion of your data

• Opt out of the sale of personal information (we do not sell data)

• Not be discriminated against for exercising your privacy rights

To exercise these rights, email us at: notarizedbymia@gmail.com

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8. Children’s Privacy

Our services are not directed to individuals under 18. We do not knowingly collect personal information from minors.

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9. Third-Party Links

Our site may link to other websites. We are not responsible for the privacy practices of those websites.

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10. Changes to This Policy

We may update this Privacy Policy from time to time. The effective date at the top of the page reflects the latest version.

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11. Contact Us​

If you have questions about this policy or your personal information, contact:

 

Notarized by Mia

Email: notarizedbymia@gmail.com
Southern California